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Office Management Specialist II


Posted: 9/25/2019
Job Status: Full Time
Job Reference #: 1373125

Job Description

Requisition/Vacancy No.

Job Category

Job Summary
Aecom/Shimmick Civil Construction is looking to hire an experienced Office Management Specialist to support our projects in the Greater Bay Area in CA. This challenging position will provide an excellent growth opportunity while helping to improve our infrastructure.

Position Description or Typical Responsibilities:
  • Coordinates all office services and related activities, including developing and managing programs for the maximum utilization of resources, services and equipment
  • Active Team Player with positive attitude
  • Excellent communication skills paired with solid writing skills
  • High level of computer proficiency
  • Excellent time management, problem solving, and organizational skills
  • Ability to multi-task and perform with high energy and flexibility
  • Capable of working independently in a fast paced environment
  • Quick and competent learner
  • Highly motivated

Position Outline:
  • Manage project office facilities
  • Cost Analysis, ensure low cost purchase and budget review
  • Processing, coordination, and management of Accounts Payable for project
  • Processing, coordination, and management of Payroll for project
  • Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications
  • Document Control for project through pVault Software (Heavy scanning/indexing)
  • Provide support in accounting and project management modules in Viewpoint
  • Coordination with subcontractors
  • Invoicing; pay applications; waivers
  • Management of project insurance requirements with subcontractors and vendors
  • Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing
  • Coordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project
  • Manage and maintain telephone systems and lists for project office; coordinate Verizon and Sprint cell/radio use for project
  • Stock and inventory control for office related equipment and products

Business Line
Construction Services

Position Title
Office Management Specialist II

Position Status

What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Minimum Requirements
BA/BS + 2 years of related experience or demonstrated equivalency of experience and/or education


Preferred Qualifications
Additional Information:
  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
  • This position does not include sponsorship for United States work authorization.
  • Relocation benefits are not available for this position.

Business Group
Construction Services Group (CS)


United States of America

USA - California

Clearance Required