The San Francisco Symphony

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Orchestra Personnel Manager

at The San Francisco Symphony

Posted: 10/11/2019
Job Reference #: 310
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Job Description

Department:
Orchestra Personnel

JOB SUMMARY:

Oversees Orchestra related activities and ensures compliance with the CBA, in coordination with DOES. Serve as a liaison between the Administration and Orchestra, as a resource and counsel for Orchestra Musicians, and ensures consistency between the San Francisco Symphony’s stated values and its relationship with the musicians. Position requires knowledge of contract agreements in addition to orchestra policies and procedures, finely tuned communications skills, and discretion in handling confidential personnel matters.

The Orchestra Personnel Manager reports to the Director of Orchestra, Education and Strategic Initiatives (DOES) and works closely with colleagues in Human Resources, Operations, and Artistic Planning. Directly supervises the other administrative support staff in the Personnel Office.

RESPONSIBILITIES:

  • Along with the DOES ensures smooth operation of all Orchestra services, including communicating and coordinating as needed with Music Director, guest conductors, stage crew, librarians, and other administrative staff.  Informs visiting conductors of work rules and related issues.
  • As an advocate for the musicians, serves as a liaison between the Administration and Orchestra members and committees; resolves personnel issues, both contractual and personal.
  • Oversees all auditions in compliance with the CBA. Works with DOES to determine audition requirements and appropriate strategies.  Ensures the audition process runs smoothly.
  • Develops Orchestra recruitment strategies in consultation with DOES to identify potential candidates for future auditions. 
  • Assists DOES with preparing annual budget, as well as project budgets as needed.
  • Coordinates Float, Relief and Option Weeks as well as Personal Leave Services (FMLA) and Leave without Pay.
  • Coordinates all Orchestra payroll information and ensures compliance with all appropriate contracts, including both regular weekly payroll and media payments.
  • Along with DOES, coordinates and supervises all tenure review meetings, coordinates and participates in Players Committee and Musical Advisory Committee meetings; supports other special committees as appropriate.
  • May travels with Orchestra while touring as needed, carrying out Personnel Manager duties, as well as supervising Orchestra–related activities and travel.
  • Informs appropriate Administrative staff of personnel health and family matters as they occur. 

Assists musicians with SDI process and coordinates as needed with HR and Payroll. Maintains communication with Human Resources regarding leave status of musicians including workers’ compensation, personal disability, and unpaid leaves.

  • Interacts with musicians on scheduling and related issues.  Works closely with the Human Resources Director and DOES on more serious employee relations issues.
  • Handles special projects as requested, including salary surveys.
  • Advises DOES on orchestra related matters as it relates to negotiations.

QUALIFICATIONS:

  • The successful candidate will possess exceptional interpersonal and leadership skills; an ability to anticipate and resolve issues creatively; organizing and planning strengths, and the ability to establish and maintain trust and confidentiality. 
  • Must be able to balance multiple priorities in situations where artistic, human and financial variables may conflict. Tact and patience are also necessary attributes for success.
  • Minimum of five years as a performer in a professional orchestra and/or experience in orchestra personnel management.  Experience working with a collective bargaining agreement in a professional orchestra required.
  • Ability to read, interpret and administer labor contracts; knowledge of/sensitivity to personnel policies and practices.
  • Must be able to prepare and manage budget and related payroll functions.

APPLICATION INSTRUCTIONS

To apply, please visit our website at www.sfsymphony.org.  Under the About Us tab, go to the Careers and Auditions page and click on “Jobs at the SF Symphony.”  Search for this job and click on “Apply for this Position” to submit your resume, cover letter, and application.

ORGANIZATIONAL PROFILE

The San Francisco Symphony, under Music Director Michael Tilson Thomas, is one of the country’s leading orchestras. Over 220 concerts each year reach an audience of more than 450,000, while national and international broadcasts, heard on more than 215 radio stations around the world, reach millions more. The Symphony has its own recording label, SFS Media, and its recordings have won some of the world’s highest honors. Its multimedia initiative, Keeping Score, has reached millions with television and radio broadcasts, DVDs, and an interactive website. The Orchestra tours extensively throughout Europe, Asia, and the United States, and its outstanding artistic reputation enables it to attract the world’s finest guest artists and conductors to Davies Symphony Hall. More than 70,000 young people are served each year by the Symphony’s numerous education programs, including its internationally renowned Youth Orchestra and Adventures in Music (AIM), which reaches every 1st through 5th grader in San Francisco’s public schools. The organization is led by President Sakurako Fisher and Executive Director Mark Hanson.

The San Francisco Symphony’s mission is to set the highest possible standard for excellence in musical performance at home and around the world; enrich, serve, and shape cultural life throughout the spectrum of Bay Area communities; and maintain financial stability and gain public recognition as a means of ensuring its ability to fulfill its mission.

The San Francisco Symphony is an Equal Opportunity Employer.